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This policy applies to members of school staff and the school council at The School for Student Leadership. This policy will be made available on request.
This policy was adopted at The School for Student Leadership council meeting on 11th November 2009.
3. Review date
This policy shall be reviewed at the August 2011 School Council meeting and updated if required.
All staff members of The School for Student Leadership are required by law to protect the personal and health information the school collects and holds.
The Victorian privacy laws, the Information Privacy Act 2000 and the Health Records Act 2001, provide for the protection of personal and health information.
The privacy laws do not replace any existing obligations The School for Student Leadership has under other laws. Essentially this policy will apply when other laws do not regulate the use of personal information.
Personal information means information or opinion that is recorded in any form and whether true or not, about an individual whose identity is apparent, or can be reasonably determined from the information or opinion. For example, this includes all paper and electronic records, photographs and video recordings.
Health information is defined as including information or opinion about a person’s physical, mental or psychological health, or disability, which is also classified as personal information. This includes information or opinion about a person’s health status and medical history, whether recorded or not.
Sensitive information is defined as information relating to a person’s racial or ethnic origin, political opinions, religion, trade union, or other professional, or trade association membership, sexual preferences, or criminal record that is also classified as personal information about an individual.
In this policy personal information refers to personal information, health information and sensitive information unless otherwise specified.
Parent in this policy in relation to a child, includes step parent, an adoptive parent, a foster parent, guardian, or a person who has custody or daily care and control of the child.
Staff in this policy is defined as someone who carries out a duty on behalf of the school, paid or unpaid, or who is contracted to, or directly employed by the school or the Department of Education and Early Childhood Development. Information provided to a school through job applications is also considered staff information.
6. Policy context
Personal information is collected and used by The School for Student Leadership to:
7. Collection of personal information
The school collects and holds personal information about students, parents and staff.
8. Use and disclosure of the personal information provided
Students and parents
8.1 The purposes for which the school uses personal information of students and parents include:
8.2 The purposes for which the school uses personal information of job applicants, staff members and contractors include:
8.3 The school will use and disclose personal information about a student, parent and staff when:
8.4 The school can disclose personal information for another purpose when:
9. Where consent for the use and disclosure of personal information is required, the school will seek consent from the appropriate person. In the case of a student’s personal information, the school will seek the consent from the student and/or parent depending on the circumstances and the student’s mental ability and maturity to understand the consequences of the proposed use and disclosure.
10. Accessing personal information
A parent, student or staff member may seek access to their personal information, provided by them, that is held by the school.
Access to other information maybe restricted according to the requirements of laws that cover the management of school records. These include the Public Records Act and the Freedom of Information Act.
11. Updating personal information
The school aims to keep personal information it holds accurate, complete and up-to-date. A person may update their personal information by contacting the Principal, Mark Reeves.
12.1 School staff and students have use of information and communications technologies (ICT) provided by the school. This use is directed by:
12.2 Information collected
The School for Student Leadership web and web server makes a record of:
13. Complaints under privacy
Should the school receive a complaint about personal information privacy this will be investigated in accordance with the DEECD privacy complaints handling policy.